Microsoft Outlook MSG Videos

Microsoft Outlook MSG

Microsoft Outlook emails, calendar entries, tasks etc. can be exported to Windows Explorer simply by dragging them from Outlook to Windows Explorer. They then become saved on your hard drive with an extension of .msg.
Unfortunately, the metadata for Outlook msg files is not easily accessible from Windows Explorer. If you look at this file, you can see that the metadata available is next to nil.
However, Filecats Professional is able to swiftly extract the metadata from MSG files and import them into a spreadsheet for your use, searching and filtering.
There are several different metadata which are common to more than one type of MSG file, and they include: the sender name, categories, companies, the version of Outlook, how many attachments and what they are called, including hidden attachments, such as graphics embedded in an email.
Additionally, the body of emails can be extracted using Filecats Professional into a spreadsheet. Imagine that you have a thousand MSG emails, and you can’t search them easily. If you catalogue them using Filecats Professional, you can have the entire body text of the emails imported into the spreadsheet, and you can do some swift searching.
As always, you have the hyperlink, so that you can open the message.
There is more detail on the different metadata specific to calendars, contacts, emails, journal entries and tasks in separate videos, all of which can be easily imported into a spreadsheet.

Contacts (2’24”)

Filecats Professional is able to swiftly extract the metadata from Microsoft Office contacts which have been exported to Windows Explorer.

Here I have around 800 contacts, all downloaded from the Internet.

It is simple to export them using Filecats Professional into a spreadsheet. I select which options I want to use, and it exports them. It took # to export these 800 contacts.

Metadata that can be imported include: File As, Phone and fax numbers, Business, home and Other addresses, email addresses, department names, hobbies, manager names, office locations, and other information if included such as birthdays, hobbies, nicknames and spouse names and wedding anniversaries.

Having exported them, I can now search for contacts from a particular location, a job title, see which contacts have got contact pictures included.

Filecats Professional is able to easily retrieve this metadata into a spreadsheet and make it available for you to use.

Emails (1’51”)

Emails are at the heart of Microsoft Outlook MSG files, and Filecats Professional is able to swiftly extract the metadata from Windows Explorer to a spreadsheet.

Here you can see important email data such as the Client Submit Time – that’s the time that the email was sent or received; who received it; how the ccs and bbcs were; who sent it.

This cataloguing is very useful if you have received a batch of msg emails. Recently I catalogued over 160,000 emails which had been sent to a client as part of litigation, and I was able to swiftly and easily obtain important information, so that the lawyers could work with the information very quickly, saving them, and the client, time and money.

There is also additional metadata available, such as whether a Delivery Report was requested, whether it was marked as private. You can also export the Body text of the email into a spreadsheet as well, allows you to search and filter for specific emails, together with hyperlinks to open the original email.

Journals (1’24”)

Filecats Professional is able to swiftly extract the metadata from Microsoft Outlook Journal entries which have been exported to Windows Explorer. These makes it possible, if the computer was correctly set up, to audit what work has been done on a computer, which may assist if keep a calendar and charge by the hour for your work.
Here you can see that we have information such as the names of files which have been accessed, and the time that it was done. Here, this file has been open for 4 hours and 32 minutes. Here, you can comprehensively investigate what a user has done, according to Microsoft Outlook Journal, and easily create reports based on that data.

Tasks (1’13”)

Filecats Professional is able to swiftly extract the metadata from Microsoft Outlook Task entries which have been exported to Windows Explorer. This will capture not just current, active tasks, but also completed tasks, and will show information such as time it was marked as being complete, the subject name, whether it is a reoccurring task, the percentage complete, whether it was sent to somebody else for delegation.

Here’s where you can enter in text. Feel free to edit, move, delete or add a different page element.

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