Articles

We have articles about:

  • Saving you time and money – how Filecats Standard and Filecats Professional can reduce the amount of time needed to perform your tasks.
  • Creating an analysis – want to use Excel better? These articles run through some easy but effective methods of analysis.
  • Investigating files – what to do if you suddenly receive thousands of new files.
  • Metadata – A 101 of what metadata is, why they are important, and why you should rely on them rather than on Windows Explorer data.
  • Microsoft Office – What metadata are available and are actually used in Word, Excel and PowerPoint documents, and how you can access them.
  • Photographs – exploring the important metadata available in phones such as the iPhone, and what you can easily do with GPS data.
  • Audio/Video files – what document properties are hidden away in these files.
  • Outlook MSG files – how to unlock the hidden depth of metadata there, and to show that Windows Explorer cannot read it at all.

Saving you time and money

  • Why Excel?” – in this article, we look at the very real advantages in using Microsoft Excel to analyse your files and folders.
  • Why am I running low on space?” – in this article, I have a problem; all the space on my C drive has vanished, and I need to find out how.
  • “File Attributes” – in this article, we look at discovering hidden and system files, which are not normally visible in Windows Explorer.
  • Network, Dropbox and Google Drive File Management” – in this article, we look at the problems with many people adding, changing and deleting files from shared cloud sources.

Creating an analysis (using Microsoft Excel)

The first set of articles are about set up and use filters.

The second set of articles are about how to create PivotTables and PivotCharts.

  • Counting each type of different files” is Part 1 of “Creating a Pivot Table” series. In this article, we create a basic PivotTable, listing the different file extensions and the number of files in each catalog – all in only 3-5 steps and around a dozen clicks.
  • What dates are my files?” is Part 2 of “Creating a Pivot Table” series. In this article, we continue with the basic PivotTable, grouping dates into years, quarters and months.
  • Adding interactivity” is Part 3, where we add a Pivot Chart and a Slicer to the Table and Chart – all with just seven clicks.
  • Incorporating a timeline” is Part 4, where a graphical Timeline is added to the Pivot Table and Pivot Chart.

Investigating new data

This series of articles concentrates of the best methods of looking at data, in a scenario when you have just been overwhelmed by tens of thousands of files and folders.

  • Files and Folders” gives an introduction as to how this situation can happen, why Windows Explorer is not the best way to investigate your newly acquired folder structure, and how cataloging it into Excel or a table can help.
  • File Types” investigates the best way of getting an overview of the number of different file types, so you can see what sort of data you have.

Metadata

Microsoft Office

Photographs

Audio/Video files

Outlook MSG files

Items can be exported from Microsoft Outlook as MSG files. However, Windows Explorer cannot easily access these files. The following articles show what can be obtained using Filecats Professional:

Additionally,

  • Viewing Bounce Back email metadata” shows what document properties are available when emails are returned – and show that Outlook may not be telling you everything.

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